In clinical trials, quality data and regulatory compliance are non-negotiable. But for many research sites, the growing mountain of administrative tasks, from repetitive form-filling to data transcription and query resolution, is becoming a serious problem.
Site staff are spending more time managing paperwork than caring for patients or advancing the science behind the trial. This not only slows down study timelines, but also leads to burnout, staff turnover, and lower data quality.
At Xolomon, we believe technology should make work easier, not harder. That’s why our electronic data capture (EDC) platform is designed to reduce admin overload, so site teams can focus on what really matters.
The admin problem: more time, less value
According to recent industry surveys, up to 60% of site staff time is spent on administrative duties. These include:
- Transcribing data from paper to digital systems
- Re-entering the same information in multiple forms
- Managing protocol amendments manually
- Responding to monitor queries due to missing or incorrect entries
- Navigating different platforms for different trials
It’s not just inefficient, it’s demotivating. Site coordinators and investigators are highly trained professionals, yet much of their day is taken up by redundant, low-value tasks.
Where EDC makes a difference
An EDC system like Xolomon transforms the way data is captured and managed at site level. Here’s how:
1. One platform, everything in one place
No more switching between tools or forms. Xolomon’s platform centralises data capture, document management and reporting, streamlining workflows for everyone involved.
2. Pre-filled and dynamic fields
Our EDC supports pre-populated fields and dynamic forms that adapt based on input. This reduces manual typing and avoids duplication across visits or forms.
3. Real-time validation and alerts
With automated checks in place, users are notified instantly if something is missing, inconsistent, or outside expected ranges, minimising time spent on follow-up queries.
4. Easy updates when protocols change
Protocol amendments often create chaos at site level. With Xolomon, updates can be rolled out digitally across forms and users, without disrupting ongoing work.
5. Remote access and support
Whether on site or working remotely, users can log in securely to enter or review data. Our team also provides live support and tailored onboarding to keep staff confident and compliant.
The real benefit: happier, more effective teams
When site staff can spend less time on admin and more time on patient care, everyone benefits, from sponsors to CROs to patients. Trials run faster, errors decrease, and morale improves.
By simplifying daily processes with EDC technology, Xolomon helps research sites feel more empowered, less overwhelmed, and better prepared for the demands of modern clinical research.
Xolomon: making research accessible
Administrative burden shouldn’t be a barrier to good science. With an intuitive and flexible EDC system like Xolomon, sites can reclaim their time, reduce friction, and stay focused on delivering high-quality data that drives progress.
