Clinical trials generate a tremendous amount of documentation, from patient consent forms and visit logs to adverse event reports and regulatory submissions. Traditionally, all of this has been managed on paper, leading to time-consuming processes, storage challenges, and compliance risks.
But things are changing.
Today, more and more trial teams are turning to digital tools to streamline operations and cut down on manual paperwork, without compromising on accuracy or compliance.
Let’s explore how digitalization is helping clinical trials move forward faster and more efficiently.
Why reduce paperwork?
Paper-based trials are known for their inefficiencies:
- Delays in data entry and reporting
- Risk of missing or damaged documents
- Manual transcription errors
- Increased burden on staff
- Difficult audit preparation
These challenges affect not only timelines and budgets, but also data quality and regulatory readiness. That’s why switching to digital systems is no longer optional, it’s essential.
1. eCRD: streamlining data collection at the source
With an Electronic Case Report Form (eCRD), data can be captured digitally at the point of care, by investigators, study nurses or patients themselves.
This eliminates the need for:
- Transcribing from paper to spreadsheets
- Scanning and archiving physical records
- Rechecking entries to ensure consistency
Xolomon’s eCRD system ensures that all clinical data is secure, validated, and ready for real-time review.
2. CTMS: managing operations without the paper trail
A Clinical Trial Management System (CTMS) provides a centralised hub for coordinating visits, tracking milestones, monitoring recruitment and handling site documentation.
Instead of managing endless files in cabinets or shared drives, everything is stored in one digital environment, with full audit trails, permission controls and access from anywhere.
For small teams or sites running multiple trials, this shift can free up valuable time and reduce the risk of compliance issues.
3. ePRO: empowering patients
Collecting Patient-Reported Outcomes (PROs) used to mean handing out printed questionnaires at every visit. Now, with ePRO tools, patients can log their data directly on their phones or tablets, whether they’re at home or in clinic.
This reduces not only printing and scanning, but also improves adherence and allows for real-time monitoring of symptoms and treatment effects.
4. Faster audits and inspections
Digital tools help you stay inspection-ready 24/7. With version control, timestamped entries, and secure access, sponsors and regulators can review documentation without delay or missing files.
No need to dig through boxes or binders, everything is where it should be.
Xolomon: making research accessible
Going digital doesn’t mean replacing your entire process overnight. But it does mean taking steps to reduce the burden of paperwork and unlock the full potential of your team and your data.
At Xolomon, we help clinical research teams simplify operations with eCRD, CTMS and ePRO tools designed to make trials smoother, faster and more compliant.
Less paper. More progress.
