Running a clinical trial across several sites, or even across different countries, brings great potential, but also great complexity. With more moving parts, more regulations, and more people involved, keeping everything aligned becomes a daily challenge.
That’s where a Clinical Trial Management System (CTMS) proves essential.
At Xolomon, we work with sponsors and CROs who manage multi-site and international studies. They rely on our CTMS to keep their trials organised, efficient, and compliant, no matter how many locations or teams are involved.
Here’s how a CTMS supports success in complex, multi-centre trials.
1. One central system for all sites
In a multi-site study, information is often scattered: emails, spreadsheets, local databases, and different document versions. This leads to inconsistencies and delays.
With a CTMS like Xolomon, all participating sites, investigators, and sponsors can work within the same secure platform. This means:
- Everyone sees the latest updates
- Site performance is tracked in real time
- Tasks and milestones are aligned globally
2. Real-time visibility into enrolment and timelines
International trials can suffer from communication gaps, especially across time zones and languages. This can make it hard to monitor how recruitment is progressing, or to spot delays before they become problems.
A CTMS gives sponsors real-time dashboards that show:
- Enrolment by site and country
- Visit schedules and patient status
- Protocol deviations and site activity
Having access to this data helps your team respond quickly and stay on track.
3. Standardised workflows and documentation
When working with multiple sites, it’s crucial to ensure that all staff follow the same procedures and use the correct documentation.
CTMS platforms provide:
- Standard operating procedures (SOPs)
- Site task checklists
- Document templates and version control
This reduces variability and supports GCP compliance across all regions.
4. Easier collaboration across countries
Multi-country trials often involve different regulatory timelines, ethics approvals, and logistics. A good CTMS can help you keep track of:
- Country-specific documents and submissions
- Approval dates and expiry reminders
- Language-specific versions of study materials
By storing everything in one place, your team avoids duplication, missed deadlines, or miscommunication.
Xolomon: making research accessible
Multi-site and international trials offer huge opportunities to accelerate research and reach diverse patient populations. But without the right systems, complexity can quickly lead to delays, errors, and increased cost.
A modern Clinical Trial Management System, like Xolomon’s CTMS, helps you bring order to the chaos, connecting teams, simplifying processes, and keeping trials moving forward.
Whether you’re running studies in three cities or ten countries, a CTMS isn’t just helpful, it’s essential.
