What you need to know before choosing a solution
Selecting an Electronic Data Capture (EDC) platform for clinical research is a critical decision. Many solutions promise efficiency, compliance, and flexibility—but often come with unexpected costs that can disrupt budgets and timelines.
Before committing to a platform, research teams and CROs must look beyond the base subscription fee to identify potential hidden expenses that may impact their studies.
Common hidden costs in EDC platforms
🔍 Per-User Fees – Some platforms charge additional fees for each new investigator, coordinator, or site user, leading to higher-than-expected expenses in multicenter trials.
📊 Storage & Data Access Charges – While a basic plan may seem affordable, some EDC providers limit data storage or charge extra for exports, making long-term data retention costly.
🔄 Customization & Configuration Fees – Need to modify your study design? Some platforms impose significant fees for making changes, even for minor adjustments.
🛠️ Support & Training Costs – While basic customer support may be included, priority assistance, troubleshooting, or advanced training often come at an additional cost.
🔐 Regulatory Compliance & Audit Fees – Ensuring compliance with EMA, FDA, and GDPR standards is essential, but some providers charge extra for certification or audit reports.
Xolomon: transparent pricing with the corporate plan
At Xolomon, we believe that predictability and transparency are key when choosing an EDC solution. With the Corporate Plan, research teams benefit from a flat-rate model that eliminates hidden costs and surprises.
✅ Fixed price from €200/month per study – No unexpected fees.
✅ Unlimited users & patients – Scale your study without financial constraints.
✅ Full compliance with international regulations – No extra certification costs.
✅ Up to 8 hours of support & training – Ensuring smooth operations without additional expenses.
✅ Flexible study design & modifications – Researchers maintain full control, without paying for every adjustment.
Why transparency matters
Budgeting for a clinical trial is complex, and unexpected EDC costs can lead to financial overruns. With Xolomon’s Corporate Plan, researchers and CROs gain the cost certainty they need to plan effectively—without sacrificing quality, security, or scalability.
Make the smart choice for your research
Choosing an EDC platform shouldn’t come with financial uncertainty. With Xolomon X5, you get a powerful, intuitive, and fully compliant solution—without the hidden fees.
Xolomon: making research accessible
📩 Interested in learning more? Contact us at info@xolomon.com and discover how Xolomon can support your research with a transparent, predictable pricing model.
